The Embedding Benefits PotsPan project being led by Coleg Sir Gar on behalf of the Skills Academy Wales WBL partnership in South West Wales is being aligned with the work of the TEL-WFD project led by Cardiff Metropolitan University. There are clear synergies between the WBL management digitisation objectives of PotsPan and the exploitation of the WBL maturity toolkit planned by TEL-WFD. Swansea Metropolitan University is a partner in both projects and Prof Tony Toole, who will be project managing both contributions, will aim to maximise the benefits to both projects.
SMU will also be exploring digital pen and digital signature systems as part of their contribution. The intention is to move beyond the specific audit trail objective of digital pen usage required by the EU/WG funding system. The aim is to draw conclusions about the benefits of digital pen systems in the efficient management of documents in multi campus institutions and multi institutional collaborations. It is expected that this will be of interest to other collaborative groups across the community of practice.
Tuesday, 19 June 2012
WBL Website Development Planning Meeting
The CSG project team met today to discuss plans to develop the Skills Academy Wales website in preparation for the piloting of the SWANI project outcomes with partners in the Autumn of 2012. It was agreed that the website was substantially complete and fit for purpose. The main thing that needed to be done was to update all the web pages with operational and guidance information that would enable all users to navigate and use the resources in an intuitive way.
It was agreed that the initial work would be carried out by Tony Toole who would create mock-ups of all the site pages that contained outline information. These would then be shared with the WBL teams at both CSG and Pembrokeshire to refine the information they contained. Once agreed the information would be uploaded to the WBL site by Lewis Jones.
Caroline Peek at Coleg Sir Gar and Wendy Webber at Pembrokeshire College would be consulted throughout the development process to ensure that the system addressed all of their institutional WBL management and administration needs. PRP Training and the Prince's Trust would be similarly involved. It was agreed that Tony Toole would contact all partners to begin the consultation process.
It was agreed that the initial work would be carried out by Tony Toole who would create mock-ups of all the site pages that contained outline information. These would then be shared with the WBL teams at both CSG and Pembrokeshire to refine the information they contained. Once agreed the information would be uploaded to the WBL site by Lewis Jones.
Caroline Peek at Coleg Sir Gar and Wendy Webber at Pembrokeshire College would be consulted throughout the development process to ensure that the system addressed all of their institutional WBL management and administration needs. PRP Training and the Prince's Trust would be similarly involved. It was agreed that Tony Toole would contact all partners to begin the consultation process.
Tuesday, 29 May 2012
Key Issues from the Steering Group
The first key issue for me is to make sure that in future the room number given for the meeting is correct! Apologies for that, but glad you all made it!
The minutes of the meeting are available on the project Wiki and can be accessed by clicking here. The key issues that emerged from the discussion were:
The minutes of the meeting are available on the project Wiki and can be accessed by clicking here. The key issues that emerged from the discussion were:
- All partners need to become familiar with the JOOMLA based WBL document management system in order to assess its value and plan their pilot activities. This will be facilitated by Lewis as System Developer and he will provide user support during that period.
- There was an immediate focus in the meeting discussion on potential WBL system management benefits (as opposed to administrative WBL document management efficiencies) which reinforced the benefits of a digitised system compared with the present paper based system.
- It was agreed that the project plan will probably evolve during the early stages of the project as detailed actions by the partners are agreed. It was also recognised that some changes in the balance of the budget might accompany this. All proposed changes will be communicated to both the Project Steering Group and the JISC Programme Team for approval before implementation.
- The role of SMU in the project will be to evaluate the use of the system in a different context and will focus on different digital pen technologies. This will provide valuable information for the WBL partners in terms of cost effectiveness and sustainability, as well as assisting SMU in its document management planning.
Tuesday, 15 May 2012
First Steering Group Meeting
The first steering group meeting for the PotsPan project is now confirmed as being on 29th May 2012 at 11am in Room G27 on the Coleg Sir Gar Graig campus. The meeting will discuss the project plan which has now been uploaded to the project Wiki and can be viewed by clicking here. On the same page is the final report for the SWANI project, the outputs of which are to be piloted by the PotsPan partners.
Monday, 7 May 2012
PotsPan Project Plan
The PotsPan project plan has now been finalised and submitted for approval by the programme team. The first phase will be a project setup period when the project team is set up, partnership agreements put in place, and an initial workshop organised for all partners to gain experience of the digitised document management system and digital pen usage. A project steering group meeting is planned for the 29th May and the workshop on the 27th June 2012.
Thursday, 3 May 2012
Welcome to the PotsPan Project Blog
The JISC funded PotsPan Project, which began this week, has the aim of trialling the use of the SWANI digitised management and administrative system for work based learning in the other institutions and organisations delivering work-based learning in the South West Wales region.
The JISC SWANI Project successfully created a digitised administrative and management documentation system for Work Based Learning in Wales that included a digital signature system which satisfied the audit requirements of the EU and the Wales Government.
The proposed PotsPan project will enable the system to be piloted by the other three partners in the Skills Academy Wales WBL consortium (a second FE institution, a private training provider and a national charity) as well as being evaluated by a University for use in their general information management systems.
The outputs and outcomes of the PotsPan project are expected to confirm that the successful SWANI project system is scalable across the region, delivers significant operational and financial benefits, meets all EU and WG audit requirements, and is transferable to any institution or region with similar administrative and management requirements.
The JISC SWANI Project successfully created a digitised administrative and management documentation system for Work Based Learning in Wales that included a digital signature system which satisfied the audit requirements of the EU and the Wales Government.
The proposed PotsPan project will enable the system to be piloted by the other three partners in the Skills Academy Wales WBL consortium (a second FE institution, a private training provider and a national charity) as well as being evaluated by a University for use in their general information management systems.
The outputs and outcomes of the PotsPan project are expected to confirm that the successful SWANI project system is scalable across the region, delivers significant operational and financial benefits, meets all EU and WG audit requirements, and is transferable to any institution or region with similar administrative and management requirements.
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